Min Read

What Your CRM Should be?

What Your CRM Should be?
Published On
July 6, 2022

Discover the key characteristics and features that define what your CRM should be. Gain valuable insights into selecting and optimizing a CRM system that aligns with your business goals and customer-centric strategies. Explore best practices, industry trends, and expert advice to harness the full potential of your CRM. Learn how to enhance customer relationships, streamline operations, and drive business growth. Unlock the secrets to a powerful CRM solution and take your customer management to new heights.

Originally Published on Financial Express


When it comes to CRM or Customer Relationship Management, many people think of it as a repository to store all their customer contacts. However, a CRM is more than just an address book. It is a tool that helps businesses manage, track and organize their relationships with customers. 

A CRM collects all the customer data and analyzes their history or past interactions with the brand. It includes the name, email, phone number, and communication preferences of every customer. This helps a business in building better relationships with the customers to ultimately drive sales and revenue. Businesses today can use CRM software to remove silos in customer information by gathering it in a central place and providing a 360º view of all your customer data.

How can CRM change things around your business?

Introducing a CRM in your business can be your wisest decision in 2022. Here’s why:

1. Improved Customer Satisfaction 

We all know that a CRM captures all the essential details of a customer such as demographics, messages, and purchase records. This way a CRM makes it possible for every employee of your company to have customers’ information at their fingertips. They can work according to the customers’ requirements in a better way and hence improve customer satisfaction. 

2. Classification of Customers

Many businesses lack customer nurturing which is a virtue of CRM software. A CRM automatically manages new, prospective customers and alters the employees when they must take an action and communicate with them. This way your sales and marketing teams can spend their energy on the right customer at the right time. 

3. Increased Sales 

A CRM software helps you understand your customers in a better way using individual customer profiles and personas. This leads to better segmentation of customers and allows you to run relevant campaigns accordingly to boost your sales. 

4. Better Analytics 

Since a CRM provides a centralized location for all the customer-related data, it is the best source of insights. It can help break down data into important information and easily understood metrics. For example, click-through rates and bounce rates can help you identify the success of a marketing campaign. 

5. Balanced Internal Communication 

Clear internal communication within your team members is necessary to maintain a unified voice of your business on the upfront. A CRM can help you achieve this as well. With the help of a CRM, every employee knows how to communicate with a particular customer. 

But, there’s a problem! 

Not every business can leverage all these benefits of using a CRM. 

Despite deploying a centralized system for tracking and monitoring customer data, marketers, entrepreneurs, and sales teams are facing many problems

1. No Clear Prediction 

Marketers these days are facing one major difficulty: there is no singular view of a particular customer. It has been seen that every loyal customer has at least six different identities

2. No Deep Customer Understanding 

As we mentioned in point 1 of this section, every customer has more than one identity. This is because customers are interacting with a business using various channels and with each channel, they have different preferences. Matching this data to a single customer is difficult for marketers. 

3. No Personalisation

There is a lack of personalization in marketing. Mostly, customers receive the same communication from various channels. Marketers are relying on generic messages since segmenting the audience is difficult for them.  

4. No Customer Differentiation

Since there is no fixed identity of a customer, it becomes difficult for marketers to differentiate between new and old customers. Generally, every customer is treated as a new customer which makes the process of conversion more tedious. 

5 focus areas behind a successful CRM strategy 

The above-mentioned points clearly state that just deploying a CRM would not suffice. You need a well-planned CRM strategy to ensure success. This is where Xeno can be your ultimate choice. Our powerful, AI-driven CRM helps you understand and segment your customers in a better way so that you can run more relevant campaigns. With Xeno, you can focus on the following 5 key areas and build a successful CRM strategy for your business. 

1. Generate Customer Data 

The first step to building a successful CRM strategy is to generate customer data. The collection of customer data is necessary to truly know your audience and target them in a better way.

Few of the most effective ways of data collection are:

1) eReceipts: An e-receipt displays the transaction name, transaction details along with the date and time stamp.

2) Loyalty programs: A loyalty program, on the other hand, can help you collect data such as demographics, interests, and location of a customer. All this data

3) Incentive Program: Introduce an incentive program for store managers to ensure that data was collected properly.

2. Bring all customer data to one place

The next step to build a successful CRM strategy is creating a CDP or a Customer Data Platform to store customer data from different sources. A CDP is a unified persistent database that stores behavioral, transactional, structured, and unstructured data from multiple sources into a single repository. This data can further be used to build a unified profile around an individual customer. 

3. Create a single customer view for every customer 

Now that you have collected all the relevant data from various sources in one place. It is time to clean that data and create personas for every individual customer. Xeno provides you with a 360-degree customer view where you will get a customer summary and their order details. 

4. Deep Customer Understanding 

Every interaction with a customer, whether positive or negative, is recorded in a CRM. This helps the employees understand how to interact with a customer. A CRM can help you generate retail-specific reports and gain insights regarding customers. At Xeno, we have data science, marketing strategy & customer success teams that work along with each business to make sure that we are together able to understand your customers in the best possible manner.

Step-by-step plan to implement and incorporate CRM 

Adding a CRM to your business does not guarantee immediate results. In fact, the implementation of CRM is the most crucial step. How you implement your CRM decides whether you will achieve a higher return on investment. Here is a step-by-step plan for you to implement and incorporate Xeno CRM in your business. 

Phase 1: 0-6 Months 

For the first six months of implementing your CRM, your goal should be to capture maximum details about the customer. Create a single customer view and run campaigns through different channels such as SMS, Email, Facebook, etc. to bring in more customers. Xeno enables you to create a 360-degree customer profile using the collected data. 

Phase 2: 6-12 Months 

For the next six months of your implementation and incorporation of a CRM, your goals should be to segment your customers and run personalized campaigns using those segmentations. Xeno ensures rule-based segmentation and RFM segmentation. You can personalize your campaigns based on segments like Active, Dormant, At Risk, High Spender, and many others. Xeno also helps you to identify the baseline metrics like New vs Repeat rate, Customer Frequency, Campaign ROI, Campaign conversion, etc. 

Phase 3: 12-18 Months 

The third phase calls for level 2 personalized campaigns based on products, offers, stores, etc. You must also set up an automated customer campaign journey. Xeno provides you with campaign conversion improvement with more personalization attributes and automated campaign journey tracking. 

Phase 4: 18-24 Months 

This is the last phase for the implementation of your CRM. By now you have enough customer databases to run level 3 personalized campaigns based on respective channels. You must also start studying customer behavior at a deeper level in this phase. Xeno helps you in campaign conversion improvement with more channel optimization and provides you with deep insights on the impact of customer loyalty programs. 

Maximize your business performance with Xeno in 2022! 

A CRM software can increase your profits, streamline your business communication across all channels and help you adopt personalization in your marketing campaigns. Xeno is a next-generation CRM specifically designed to help you achieve these goals. Learn more about Xeno or schedule a demo from our team.

Frequently Asked Questions

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Consulting Partner

Jitendranath Patri is a seasoned business professional with over 25 years of experience in the retail industry. He has deep knowledge in retail management, marketing, CRM, and customer loyalty. He works with Xeno as a consulting partner, driving innovation in CRM and loyalty strategies for retailers. Jitendranath also hosts a podcast called Retail Reimagined where he engages experienced retail professionals in insightful discussions.

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